Terms and Conditions
Removal Van Hackney Terms and Conditions of Service
These Terms and Conditions set out the basis on which Removal Van Hackney provides removal, transport, packing, loading, storage coordination and related services within Hackney and surrounding areas. By booking or using our services, you agree to be bound by these Terms and Conditions. Please read them carefully before confirming a booking.
1. Definitions
In these Terms and Conditions, the following expressions have the meanings set out below:
Client means the individual or business making the booking or on whose behalf a booking is made.
Company means Removal Van Hackney, the provider of the services described in these Terms and Conditions.
Services means any removal, transport, loading, unloading, packing, dismantling, reassembly, storage coordination, and any related services provided by the Company.
Goods means the items and property that the Company is asked to handle, move, or transport.
Service Area means Hackney and the surrounding areas in which the Company provides services, as communicated by the Company at the time of booking.
2. Scope of Services
The Company provides domestic and commercial removal and transport services within the Service Area and to destinations agreed at the time of booking. Services may include, depending on the booking, packing and unpacking, loading and unloading, dismantling and reassembly of furniture, and transportation of Goods.
The precise Services to be provided will be set out in the booking confirmation and any accompanying written quotation or description issued by the Company. Only services explicitly agreed at the time of booking are included. Any additional or varied services may incur extra charges.
3. Booking Process
3.1 Booking Requests
The Client may request a quotation and make a booking by contacting the Company and providing accurate information regarding the nature of the move, the addresses involved, access details, the approximate volume, weight and nature of the Goods, and any special requirements.
3.2 Quotations
All quotations are based on the information supplied by the Client. Quotations may specify whether the price is calculated by time, volume, distance or a combination of these. Quotations are valid for the period stated by the Company. If no period is stated, they are valid for 30 days from the date of issue.
The Company reserves the right to amend or withdraw a quotation if the information provided by the Client is incomplete, inaccurate, or changes before the service takes place, or if the scope of work proves to be materially different from that described at the time of quotation.
3.3 Booking Confirmation
A booking is only confirmed once the Client has accepted the quotation or service description, agreed to these Terms and Conditions, and the Company has issued a confirmation. The Company may require a deposit as a condition of confirmation. Until confirmation is issued, availability is not guaranteed.
3.4 Client Responsibilities at Booking
The Client is responsible for:
Providing accurate and complete information, including all addresses, access restrictions, parking conditions, floor levels, lift availability, and any items requiring special handling.
Ensuring that any required parking suspensions, permits, or access permissions are in place and correctly arranged, unless otherwise expressly agreed in writing with the Company.
Informing the Company in advance of any items of exceptional value, fragility, size, or weight, and any Goods that may be hazardous or prohibited.
4. Payments and Charges
4.1 Pricing
The price for the Services will be set out in the quotation or booking confirmation. The price may be based on an hourly rate, a fixed fee, or another method as specified by the Company. Additional charges may apply where:
Work takes longer than estimated due to reasons outside the Company’s control.
Access is restricted, delayed, or more difficult than declared at the time of booking.
Additional Goods or services are requested on the day that were not included in the quotation.
4.2 Deposits and Prepayments
The Company may require a deposit or prepayment at the time of booking. The amount and timing of such payment will be communicated to the Client before confirmation. Where a deposit is required and is not received by the agreed time, the Company may treat the booking as cancelled by the Client.
4.3 Payment Terms
Unless otherwise agreed in writing, payment of the full balance for the Services is due either before commencement of the Services or immediately on completion of the Services on the same day. For business Clients, alternative payment terms may be agreed in writing prior to the booking.
Payment shall be made by a method accepted by the Company, as communicated to the Client. The Client is responsible for ensuring that any payment method used is valid and that sufficient funds are available.
4.4 Late Payment
If payment is not received in full when due, the Company reserves the right to charge interest on the overdue amount at the statutory rate and to recover any reasonable costs of collection. The Company may also withhold or suspend further services until outstanding sums are paid in full.
5. Cancellations and Changes
5.1 Client Cancellations
The Client may cancel a booking by giving notice to the Company. The following cancellation charges may apply, unless otherwise agreed in writing:
More than seven days before the scheduled service date: any deposit paid may be refunded, less any reasonable administrative costs.
Between seven days and 48 hours before the scheduled service date: the Company may retain part or all of the deposit or charge a percentage of the quoted price.
Less than 48 hours before the scheduled service date or on the service date itself: the Company may charge up to 100 percent of the quoted price.
The precise cancellation charges and any applicable time periods will be confirmed at the time of booking and may vary depending on the nature of the job.
5.2 Company Cancellations or Changes
The Company will make reasonable efforts to honour all confirmed bookings. However, the Company may cancel or reschedule the Services due to circumstances beyond its reasonable control, including but not limited to severe weather, road closures, accidents, vehicle breakdowns, staff illness, or safety concerns.
Where the Company cancels a booking, the Client will be offered an alternative date or a refund of any deposit or prepayment received for the affected Services. The Company shall not be liable for any indirect or consequential loss arising from such cancellation or rescheduling.
5.3 Changes by the Client
If the Client wishes to change the date, time, addresses, or scope of the Services, the Client must contact the Company as early as possible. The Company will endeavour to accommodate such changes, but does not guarantee availability. Changes may result in amended pricing or additional charges.
6. Client Obligations on the Day of Service
On the day of the move, the Client shall:
Ensure that the premises are accessible at the agreed time and that parking is available as arranged.
Supervise the move or appoint a representative to do so, remaining available to give instructions and answer queries.
Ensure that all Goods are properly packed, labelled, and ready for loading, unless packing services have been booked.
Securely disconnect and prepare appliances and equipment for transport, unless the Company has expressly agreed to undertake this.
Remove or secure any fixtures, fittings, or items that are not to be moved, to avoid confusion.
The Company reserves the right to refuse to transport any Goods that are hazardous, illegal, excessively dirty, infested, or otherwise unsafe, or which were not declared at the time of booking.
7. Liability and Limitations
7.1 General Liability
The Company will exercise reasonable care and skill in providing the Services. The Company’s liability for loss of or damage to Goods, or for delay, shall be limited as set out in this section.
7.2 Exclusions from Liability
The Company shall not be liable for:
Loss or damage arising from the Client’s failure to adequately pack, protect, or label Goods where packing is carried out by the Client.
Loss or damage to fragile or breakable items where the Client has not arranged for professional packing, or where such items were not disclosed in advance.
Loss of or damage to items of high value, including but not limited to jewellery, money, documents, works of art, antiques, or electronic data, unless such items were declared and specifically agreed in writing for transport.
Loss or damage caused by normal wear and tear, atmospheric or climatic conditions, inherent defects, or pre-existing damage.
Loss or damage caused by the Client’s instructions, lack of supervision, or by the actions of third parties not engaged by the Company.
7.3 Limits of Liability
To the extent permitted by law, the Company’s total liability for any claim arising out of or in connection with the Services, whether in contract, tort, or otherwise, shall be limited to a reasonable and proportionate amount, which may be capped at the value of the affected Goods or the charges paid for the Services, whichever is lower, subject to any mandatory statutory rights of the Client.
7.4 Indirect Loss
The Company shall not be liable for any indirect, special or consequential loss, including but not limited to loss of profit, loss of business, loss of use, loss of opportunity, or loss of enjoyment, arising out of or in connection with the Services.
7.5 Claims Procedure
Any claim for loss or damage must be notified to the Company as soon as reasonably practicable and, in any event, within a reasonable time after completion of the Services. The Client shall provide evidence of the loss or damage and shall give the Company a reasonable opportunity to inspect the Goods and the premises where appropriate.
8. Waste, Rubbish and Environmental Regulations
8.1 Waste Removal
The Company is a removal and transport service and does not operate as a licensed waste carrier unless expressly stated. The Company will not remove or dispose of rubbish, waste, or unwanted items except where this has been specifically agreed in advance and the Company holds the necessary authorisations.
8.2 Prohibited Materials
The Client shall not present for removal any hazardous, toxic, flammable, or otherwise restricted materials, including but not limited to chemicals, paints, fuels, asbestos, or clinical waste, unless expressly agreed and legally permissible. The Company may refuse to handle any such items and may require the Client to arrange appropriate disposal.
8.3 Compliance with Regulations
The Client remains responsible for ensuring that any waste disposal requested through the Company complies with all applicable waste management and environmental regulations. Where the Company agrees to remove unwanted items, these will be handled in line with relevant legal requirements, and additional charges may apply for disposal, recycling, or specialist handling.
9. Insurance
The Company maintains insurance cover appropriate to its operations. This may include motor insurance, public liability insurance, and other cover relevant to the provision of removal services. The extent of any insurance and the conditions attached to it may be provided to the Client on request.
The Client is encouraged to arrange their own insurance for Goods in transit, particularly for items of high value, fragility, or special significance. The Company’s liability remains subject to the limits and exclusions set out in these Terms and Conditions, regardless of any insurance arrangements.
10. Access, Parking and Property Damage
The Client is responsible for ensuring that appropriate parking is available for the Company’s vehicles at all relevant locations. Any charges, penalties or fines arising from inadequate or improper parking arrangements due to the Client’s acts or omissions may be charged to the Client.
The Company will take reasonable care to avoid damage to property during the provision of the Services. However, the Company shall not be liable for damage to driveways, lawns, surfaces or access routes where the Client has requested or agreed that vehicles or equipment be moved or placed in such areas.
11. Force Majeure
The Company shall not be liable for any delay, failure or inability to perform its obligations where such delay or failure is caused by events beyond its reasonable control, including but not limited to extreme weather, natural disasters, acts of terrorism, strikes, labour disputes, road closures, utility failures, or government restrictions. In such circumstances, the Company may suspend or cancel the Services without liability, but will seek to reschedule where reasonably possible.
12. Data Protection and Privacy
The Company may collect and process personal data relating to the Client for the purposes of providing the Services, administering bookings and payments, and meeting legal and regulatory obligations. Personal data will be handled in accordance with applicable data protection laws. The Company will not sell personal data to third parties and will only share it where necessary for the performance of the Services or as required by law.
13. Complaints
The Company aims to provide a professional and reliable service. If the Client is dissatisfied with any aspect of the Services, they should raise the issue with the Company as soon as possible so that it may be investigated and, where appropriate, remedied. Timely communication will assist in resolving matters effectively.
14. Amendments to these Terms and Conditions
The Company may update or amend these Terms and Conditions from time to time. The version in force at the time of the Client’s booking will apply to that booking, unless a change is required by law or regulatory authority. The current Terms and Conditions will be made available by the Company upon request.
15. Governing Law and Jurisdiction
These Terms and Conditions, and any dispute or claim arising out of or in connection with them or the Services provided by the Company, shall be governed by and construed in accordance with the laws of England and Wales.
The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions or their subject matter or formation.
By confirming a booking with Removal Van Hackney, the Client acknowledges that they have read, understood and agree to these Terms and Conditions.